Reservations

Hughes-Trigg Student ºù«ÍÞÊÓƵ (HTSC) clients and guests must adhere to all ºù«ÍÞÊÓƵ policies. While not every situation is covered in this document, ºù«ÍÞÊÓƵ policies that may be of interest include:

 

Reservation Classifications

HTSC does not accept reservations for academic teaching or study sessions. In the interest of maintaining availability for as many students and departments as possible, the HTSC will not accept recurring event requests for the Ballroom and Auditorium.

ºù«ÍÞÊÓƵ Faculty/Staff may reserve space via the STABLE platform at smu.edu/stable. In the interest of maintaining availability for as many students and departments as possible, the HTSC will not accept recurring event requests for the Ballroom and Auditorium.

Event Support Requests

For reservations requiring support services must complete an Indoor Event Support Request in STABLE at least five (5) business days prior to your event. Support services requiring an Indoor Event Support Request including but not limited to, room setups, AV services, etc. Requests made with less than five (5) days’ notice will incur extra fees.

Reservations with Speakers

ºù«ÍÞÊÓƵ Faculty and Staff must adhere to University policies and procedures when hosting events that include speakers. Contact ºù«ÍÞÊÓƵ Purchasing for more information.

Screening Movies

If a ºù«ÍÞÊÓƵ department wishes to host a movie screening as a part of a meeting or event, the appropriate rights must be purchased. Please note educational copyrights only apply for academic, credit-bearing classes.

Many ºù«ÍÞÊÓƵ departments and organizations purchase film rights with , a licensing company.

Staff Presence/Security

The use of Hughes-Trigg Student ºù«ÍÞÊÓƵ (HTSC) will only be allowed during operating hours or with the express permission of HTSC staff. Occupancy may be granted only if there is presence of HTSC Staff and/or ºù«ÍÞÊÓƵ PD. Clients may be required to provide security for their event, and HTSC may require that security be coordinated through the ºù«ÍÞÊÓƵ Police Department. Clients are responsible for the cost of security. You will be contacted by the HTSC staff if security is required for your event.

Making Changes to Your Event Reservation

To adjust the date or time, access your reservation through STABLE with the “My Reservations” icon. Select the reservation you would like to change and make your desired edits.

If you require any edits related to equipment, audio-visual needs, setup, etc., you must also e-mail those changes to htsc@smu.edu and provide your reservation number. If these changes are not e-mailed, they may not be applied to your reservation.

Cancelling Reservations

Clients should notify Hughes-Trigg Student ºù«ÍÞÊÓƵ as soon as possible when a reservation needs to be cancelled.

Email: htsc@smu.edu
Phone: 214-768-4400

Inclement Weather Location

If your reservation is for an inclement weather backup location, be sure to include all details as if your event were taking place indoors. You must notify htsc@smu.edu no later than 2 business days before your event of your final choice of venue, indoors or outdoors. If you do not communicate your decision by the deadline, we will assume the event will be inside utilizing your HTSC reservation, and associated fees will be applied.

Food and Beverage

Catering Information

All catering for plated or buffet meals must be provided by ºù«ÍÞÊÓƵ Catering, ºù«ÍÞÊÓƵ’s official caterer. An ºù«ÍÞÊÓƵ Catering Event Manager can assist with all planning needs, including food and beverages, staffing, tables, chairs, linens, flowers, etc. Contact ºù«ÍÞÊÓƵ Catering at 214-768-2368 or . Select the “catering” link from the menu on the left. Deliveries and pick-ups must be arranged with the ºù«ÍÞÊÓƵ event manager in advance.

Casual Catering

Casual catering includes box lunches and grab-n-go setups. This list of caterers should NOT be used for plated or buffet meals.

ºù«ÍÞÊÓƵ Exclusive providers for Casual Catering "Boxed-Lunches" have extended special pricing and offers to University orders. Please review the ºù«ÍÞÊÓƵ Casual Catering "Boxed-Lunch" Vendor list for detailed contact information. Supplemental information on specific pricing and items offered may be obtained by contacting ºù«ÍÞÊÓƵ Purchasing at purchasing@smu.edu.

Pre-packaged and open-container food served by you or a vendor from our preferred vendor list, must follow the ºù«ÍÞÊÓƵ Food Safety Program. Please review carefully.