The official University Policy Manual is housed in the Office of the University Secretary. The University Secretary is responsible for maintaining new and updated policies and for maintaining this website. Should the official University Policy Manual conflict with any internal policies, procedures, departmental administrative rules, or guidelines, that may be contained in manuals provided by schools, departments, or divisions within the University, the official University Policy Manual controls.
Policy number: 12.2
Policy section: Student Affairs
Revised Date: January 2, 2019
1. Policy Statement
The Dr. Bob Smith Health ºù«ÍÞÊÓƵ (“the Health ºù«ÍÞÊÓƵ”) provides students with access to quality, comprehensive and confidential medical care, mental health services, and outreach programs designed to promote their health and wellbeing.
2. Purpose
This policy outlines the scope and nature of services provided by the Health ºù«ÍÞÊÓƵ and specifies those who are eligible for its services.
3. Health ºù«ÍÞÊÓƵ Services
Services offered include primary medical care, mental healthcare, testing (medical laboratory and X-Ray) and health education and promotion. Limited specialty services and minor surgical procedures are also offered. In addition, a full-service pharmacy is located in the Health ºù«ÍÞÊÓƵ.
4. Health Services Fee
The ºù«ÍÞÊÓƵ Health Services Fee covers routine medical visits and counseling appointments at the Health ºù«ÍÞÊÓƵ. Charges are assessed separately for lab services, X-rays, immunizations, medical supplies, pharmacy, and specialty care.
5. Medical History and Vaccinations Requirement
Students are required to have a medical history form on file in the Health ºù«ÍÞÊÓƵ before they are permitted to enroll at the University. These records are retained at the Health ºù«ÍÞÊÓƵ. Students not fully vaccinated may obtain the required vaccinations at the Health ºù«ÍÞÊÓƵ upon arrival at the University.
6. Eligibility
Students who are registered at the University and have paid the University health services fee are eligible to receive health services at the Health ºù«ÍÞÊÓƵ. Student spouses, who are insured by the ºù«ÍÞÊÓƵ Student Insurance Plan, are eligible for services at the Health ºù«ÍÞÊÓƵ as outlined above. Spouses are required to pay the health services fee to the Health ºù«ÍÞÊÓƵ. All students and benefit-eligible faculty, staff and retirees/retiree spouses are eligible for free flu shots each year administered by the Health ºù«ÍÞÊÓƵ subject to availability.
7. Confidentiality of Patient Health Records
All information about a student, seeking or having received care at the Health ºù«ÍÞÊÓƵ is confidential and may not be released to any outside third party without the patient's permission, as required by the relevant laws. Information may be released to school officials on a “need to know” basis in accordance with federal laws and university policies.
8. Maintenance of Health Records
Patient health records are the sole property of the Health ºù«ÍÞÊÓƵ, which has the responsibility for maintenance, retrieval, and storage of all health records. Medical records are retained at the health center for 7 years. Mental health records are retained for 10 years after the student leaves the University in accordance with Texas laws. Patients have the right to access their own medical records with written request.
9. Contact
Students may contact the Health ºù«ÍÞÊÓƵ at the following numbers:
- Medical Services: 214-768-2141
- Nurse Advice: 214-768-3194
- Pharmacy: 214-768-2149
- Counseling Services: 214-768-2277
- Health Education: 214-768-2393
Revised: January 2, 2019
Adopted: June 1, 1994